Recording Consent Notice

These templates are designed to be:

• short enough to paste into a chat box without taking over the conversation;
• clear about what's happening — recording, transcription, and an AI summary; and
• honest about Tarren's role — local capture, no bot in the meeting, and transcripts processed by third-party providers (see our Privacy Policy for the specific providers).

How Tarren uses these in product

These templates are surfaced inside the Tarren app at meeting-start time, with a one-click button to copy the template for pasting into the meeting's chat. If a calendar invite is linked, Tarren can also append a recording-disclosure block to the invite description before the meeting, with your confirmation.

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Template A — Short, friendly (recommended default)

Heads up: I'm recording and transcribing this conversation with Tarren so I can revisit it after. The transcript and summary stay in my private workspace. Let me know if you'd prefer I not record.

Template B — Explicit consent ask (use in all-party-consent jurisdictions)

Before we get started — I'd like to record and transcribe this meeting using Tarren so I can review the conversation and summary later. The transcript stays in my private workspace. Is everyone okay with me recording?

Wait for an affirmative response from each participant.

Template C — Formal / legal-style (high-stakes meetings, regulated industries, board meetings, depositions)

This conversation is being recorded and transcribed by an AI-assisted note-taking tool (Tarren). The recording is captured locally on my device and processed by Tarren's third-party AI providers in the United States. The only persistent copies live in my private Tarren workspace.

By continuing this conversation after this notice, you acknowledge the recording. If you object, please say so now and I will stop recording immediately.

Template D — GDPR-style (when any participant is or may be in the EU / UK)

This meeting is being recorded and transcribed using Tarren, an AI-assisted note-taking tool, for the purpose of generating personal notes and a summary for me. The recording is processed in the United States by Tarren's third-party AI providers and is stored in my Tarren workspace. The lawful basis for processing your personal data is your explicit consent.

You may object at any time, in which case I will delete your contribution from the recording. To exercise any data-subject right (access, deletion, rectification, restriction), contact me directly.

Do you consent to being recorded?

Wait for an affirmative response.

Template E — In-calendar disclosure block (append to a meeting invite)

📋 Recording disclosure: This meeting will be recorded and transcribed by the host using Tarren, an AI note-taking tool. The recording is captured locally on the host's device and processed by third-party AI providers in the United States. The transcript and summary are stored only in the host's private Tarren workspace.

If you'd prefer the meeting not be recorded, please let the host know before the call begins.

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What these templates do not do

These templates do not:

• establish consent in jurisdictions that require a specific opt-in (CA, IL, etc.) — for those, you need an affirmative response, not just a notice;
• cover attorney-client privilege, doctor-patient privilege, or other privileged conversations — these require considered legal advice, not a chat-pasted disclosure;
• cover NDA-bound content — confidentiality survives the disclosure, and no chat notice changes that; or
• cover PHI before HIPAA mode is available — Tarren is not authorized for PHI processing in v1, regardless of consent.

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U.S. state recording-law reference

For reference only. This is not legal advice. Confirm with counsel before relying on it for any specific situation.

Jurisdiction	Rule (audio recording of an in-person conversation or call)
Federal law	One-party consent (18 U.S.C. § 2511)
Most states	One-party consent (~38 states)
California	All-party (Cal. Penal Code § 632)
Connecticut	One-party for telephone, all-party for in-person (CGS § 53a-189)
Florida	All-party (Fla. Stat. § 934.03)
Illinois	All-party (720 ILCS 5/14-2)
Maryland	All-party (Md. Cts. & Jud. Proc. § 10-402)
Massachusetts	All-party for "secret" recordings (M.G.L. c. 272 § 99)
Montana	All-party (Mont. Code § 45-8-213)
New Hampshire	All-party (N.H. RSA § 570-A:2)
Oregon	All-party for in-person; one-party for telephone (ORS § 165.540)
Pennsylvania	All-party (18 Pa. Cons. Stat. § 5704)
Washington	All-party (RCW 9.73.030)

If any participant is in an all-party state, the strictest law generally applies regardless of where the host is.

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Questions

Privacy questions: andrewkidd@betterflow.ai. For how we handle recordings and who processes them, see our Privacy Policy.